Effective Date: January 1, 2025

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Controller Information

Dutch Tax Comply, located at Reimersdennenweg 13 A Unit I1-05, 7559 PL Hengelo, The Netherlands, is responsible for the processing of personal data as described in this privacy statement.

Contact Information

Dutch Tax Comply
Website: https://dutchtaxcomply.com
Postal address: Reimersdennenweg 13 A Unit I1-05, 7559 PL Hengelo
Email: info@dutchtaxcomply.com

The Data Protection Officer of Dutch Tax Comply can be reached via the above email address.

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Personal Data We Process

We process your personal data because you use our services and/or because you have provided this information to us yourself. The personal data we may process includes:

• First and last name

• Gender

• Date and place of birth

• Address details

• Phone number

• Email address

• IP address

• Internet browser and device type

• Bank account number

• Citizen Service Number (BSN)

• Location data

• Activities and behavior on our website (including activity on third-party advertising networks)

• Other information you actively provide via account registration, emails, phone calls, or apps

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Special and/or Sensitive Personal Data

We process your Citizen Service Number (BSN) only when required to meet legal obligations, such as filing tax returns or preparing employment contracts.

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Purpose of Data Processing

Dutch Tax Comply processes your personal data for the following purposes:

• Creating a payroll administration account

• Filing tax returns with the Dutch Tax Authorities

• Processing payments

• Contacting you by phone or email as part of our services

• Providing our products and/or services

• Complying with legal obligations such as tax administration

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Automated Decision-Making

Dutch Tax Comply may use automated decision-making, for example when processing certain applications. These decisions are made without human intervention and may have consequences for the data subjects.

Systems involved:

• Nmbrs → For filing payroll tax returns

• Signable → For digitally signing documents and agreements

• Microsoft → For generating forms

• Tax Authorities → For delivering our services

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Data Retention Periods

We do not retain personal data longer than necessary for the purposes for which it was collected.

Retention periods by category:

• Financial data: 7 years (statutory retention period)

• General data: 7 years

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Sharing Personal Data with Third Parties

We share your data with third parties only when necessary for the execution of our agreement or to comply with legal obligations. We sign data processing agreements with our processors.

We may also share data with third parties outside a processor relationship, but only with your explicit consent.

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Cookies and Similar Technologies

We use functional, analytical, and tracking cookies:

• Functional cookies: Ensure proper website functionality.

• Analytical cookies: Provide insights into website usage.

• Tracking cookies: Offer personalized content and advertisements.

Upon your first visit, we request your consent for the use of tracking cookies. You can disable tracking via your browser settings.

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Your Rights

You have the right to:

• Access, correct, or delete your personal data

• Withdraw your consent

• Object to data processing

• Transfer your data to another party

You may submit your request via email to: info@dutchtaxcomply.com
Please attach a copy of your ID (with photo, MRZ, passport number, and Citizen Service Number (BSN) blacked out). We will respond within four weeks.

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Security of Personal Data

Dutch Tax Comply takes appropriate measures to prevent misuse, loss, unauthorized access, or unwanted changes to personal data.

If you suspect misuse or believe your data is not properly secured, please contact us via: info@dutchtaxcomply.com